Playbook

WhatsApp / sub-forum moderation

Async discussion thread in a circle's WhatsApp group. Not an 'event' in the traditional sense — runs over 1-2 weeks. Great for ongoing topic threads, deal-flow review, or building the rhythm of a new circle before in-person events scale.

Timeline

T-7

›Decide the prompt question and any background reading.
›Pre-flight with 2-3 trusted members so the thread doesn't start cold.

day-1

›Post the framing message + question. Keep it under 200 words.
›Ping 2-3 members directly to seed the first responses.

day-3

›Synthesize what's emerged so far in a fresh post. Ask a sharper follow-up question.
›Personally nudge silent members you'd most like to hear from.

day-7

›Wrap with a synthesis post — 3-5 bullets of what the thread surfaced.
›Tee up the next discussion (or in-person event) so momentum continues.

Common mistakes

Vague opening prompts. Nothing kills a WhatsApp thread faster.
Letting it die after 48 hours. Mid-week re-engagement is mandatory.
No wrap-up. Members should feel the discussion had a beginning, middle, end.

FAQ

How often can a circle run WhatsApp threads?+

Monthly works well. Weekly is fatiguing; quarterly is too rare.

Should threads be archived?+

Yes — co-leader sends the wrap-up + key links to 361 for the circle's knowledge base.

Ready to draft?

Use the whatsapp / sub-forum moderation format on the draft form — the side panel pre-fills with this playbook's checklist + timeline.

Draft a whatsapp / sub-forum moderation →

All playbooks Co-Leader Hub